Conference Rooms
This section provides information regarding
reservation of conference rooms at Brighton Marine Health Center
All Tenants when requesting conference rooms must follow all rules and
regulations listed below.
1.
All conference room reservations must be requested at least 48 hours in
advance.
2.
Reservation of conference rooms does not constitute authorization to
park or guarantee parking on the property of BM.
The Center has very limited parking available to patients,
visitors, and tenants. Those
who wish to request additional parking must indicate their parking needs
on the request when requesting conference rooms.
The approval or denial of parking arrangements will be indicated
on the confirmation email reply. Please note this policy also applies to
large meetings held anywhere on campus requiring additional parking
beyond your reserved spaces.
3.
When requesting a conference room, a contact name and number of a
meeting organizer is required.
This person will be responsible for the conference room.
The conference room organizer should report to the Security Desk
to be granted access to the conference room prior to their reservation
start time.
4.
The tables and/or chairs will only be moved by the Maintenance
Department. Any requests for
required set up must be noted when reserving the conference room. The
Maintenance Department will set up conference rooms as requested prior
to reservation start time.
If no set up is specified, the conference room will be in the “as-is”
arrangement.
5.
If a conference room set up is specified, there will be a $50.00 set up
fee. Conference room 1 has a
monitor available by request for a rental fee of $25.00.
EACH conference room
reservation will be charged a $15.00 booking fee that is non-refundable
if the reservation is cancelled.
6.
Conference rooms have capacity limitations.
Conference room 1 can hold up to 70 persons with a minimum of 20.
Conference room 2 can hold up to 20 persons.
Conference rooms 1 and 2 may be combined if needed to hold up to
100 persons (auditorium style). There is a divider between the two rooms
that can be removed by the Maintenance Department prior to reservation
time. This set up is
included in the $50.00 fee.
A training room is available on the second floor which has a capacity of
15.
7.
The Tenant organizer is responsible for the condition of the conference
room and its use. The Tenant
organizer should inspect the conference room prior to using.
If damage or problems are observed, please notify the Security
Department before use.
Conference rooms must be left in a clean and orderly condition when
complete.
8.
Under no condition may any postings, thumbtacks, scotch tape or other
stick-on materials be used on any surfaces of the conference rooms.
9.
Conference rooms must be vacated immediately at the end of reservation
time.
10.
Any conferences held during off-hours may require additional security
personnel. Tenants will be
responsible to pay for any overtime hours issued to security due to
off-hour conference room bookings.
11.
Conference room reservations do not include the hallways residing
outside of the rooms. Tables/chairs will not be permitted outside of the
conference rooms.
12.
Tenants are occupying offices nearby the Conference Rooms.
Please be aware of noise levels while using the Conference Rooms.
13.
Visitors are not allowed to roam the building and hallways during the
use of the conference rooms.
Failure to follow any of the above rules and regulations of the
conference rooms may result in revocation and loss of conference room
reservation privileges.